Access Stephens County Clerk Records

Stephens County Clerk Overview

The Stephens County Clerk of Superior Court is Tim Quick, listed by the Georgia Superior Court Clerks' Cooperative Authority as Timothy D. Quick. The GSCCCA profile identifies him as the Stephens County Clerk of Superior Court, year elected 2009, county code 127, and the clerk for State, Superior, and Magistrate court records. That matters for record access because one local clerk office handles several record paths that many counties split by court division.

The office's local page says the Clerk of Superior Court issues subpoenas, maintains criminal and civil court records, maintains adoption records, files dockets and domestic-suit dockets, attends court sessions, manages juries, prepares court calendars, reads verdicts, processes appeals, collects fines, and transfers older records from paper to microfilm for permanent storage. The same local source states that all real estate records and most court records are public and may be viewed in the clerk's office.

GSCCCA adds a practical wayfinding note: the clerk's office is the first office on the left when entering the front doors of the Stephens County Government building. It also gives the core access warning for Stephens County Clerk records: records are not available to view online. Traffic citations may be paid online when eligible, but ordinary public court-record viewing remains an office, PeachCourt, or request-form task.

What Stephens County Clerk Handles

The Stephens County Clerk of Superior Court is the records custodian for the court files that move through Superior Court, State Court, and Magistrate Court. Felony case files, divorce filings, broad civil actions, State Court misdemeanors, traffic cases handled by the county, small claims, dispossessory cases, garnishments, and many docket entries route through this office or through staff divisions named by the clerk profile.

• Superior Civil and State Civil contacts are listed under Juliann Woods.
• Superior Criminal records are listed under Pam Yearwood.
• State Court Criminal and Magistrate Criminal matters are listed under Tracy Stout.
• Magistrate Civil matters are listed under Brenda Martin.
• Bookkeeping is listed under Sharon Pitts, and Real Estate records are listed under Letha Burns.

Stephens County also has a separate County Clerk. That office is not the court clerk. The County Clerk, Samantha Turner, handles Board of Commissioners records, open-records compliance, agendas, minutes, resolutions, ordinances, contracts, leases, and broad county open-records requests. Court case files usually begin with the Clerk of Superior Court; broad county records and unclear custodians can route to the Stephens County County Clerk.

Request Stephens County Certified Copies

Certified copies are usually needed when a court record must prove an official filing, judgment, divorce decree, disposition, lien, or other clerk-filed document. Stephens County research did not locate a separate certified-copy price table, so callers should confirm the current copy and certification charge with the clerk before mailing money. The strongest request starts with the exact court and case type, then gives party names, document names, and date range.

1. Identify the court and division: Superior Civil, Superior Criminal, State Civil, State Criminal, Magistrate Civil, Magistrate Criminal, domestic, adoption, or real estate.
2. Call the Clerk of Superior Court at 706-886-9496 with the case number if known, full party names, and the document title.
3. Ask whether the document is available at the counter, through PeachCourt, or by written request, and confirm the current copy, certification, and mailing charges.
4. If written detail is required, use the county open-records request form and include the delivery method: in person, fax, email, or mail.
5. For in-person pickup through the county form, bring identification because the form notes that ID is required.

Stephens County Request Fields

Routine public viewing of most court records can be handled at the Clerk of Superior Court, but broader county requests, unclear custodians, and non-court records can use the Stephens County open-records form. The form is tied to Samantha Turner as Open Records Custodian and asks the requester to describe the records sought clearly enough for staff to search. It also tells requesters to allow at least three business days for research.

The 911 open-records form is separate. It asks for CAD report, 911 call recording, radio traffic, or other record type, plus incident date, location, caller address or phone if known, incident type, delivery method, fee acknowledgement, printed name, address, phone, and signature.

Stephens County Clerk Fees

The official filing-fee page gives several local fees for filings and recorded instruments. It does not publish every possible copy or certified-copy price in the research captured for this build. Open-records fees are clearer: the first 15 minutes of research are free, then lawful staff time and media fees may apply under the county form and Georgia access law.

Stephens County Clerk Forms

The Stephens County court pages point users to state and county forms rather than a large county-only form library. Civil and domestic relations filings use Georgia Supreme Court-approved civil and domestic filing forms. The civil filing page also cites the redaction rule for birth dates, Social Security numbers, taxpayer identification numbers, and financial account numbers. Open-records requests use county forms when a counter search is not enough.

• Civil case filing information - links users to statewide civil and domestic filing forms.
• County open-records request page - explains oral and written requests to the custodian.
• Open Records Request Form - written request form for county records and delivery choices.
• 911 Open Records Request Form - form for CAD reports, call recordings, and radio traffic.

Mail, Office, and Online Access

Stephens County Clerk records are not available to view through GSCCCA's county profile. The practical access order is to call or visit the clerk, use PeachCourt for available electronic documents, use Georgia Courts E-Access for provider-routed searches, and use a written request when the records are broader than a routine counter lookup. PeachCourt lists Stephens Superior and Stephens State for criminal eFiling and document access, but it excludes sealed documents, adoption documents, and proposed orders not executed by a judge.

Mail requests should include full names, case number if known, court type, document title, date range, return address, contact phone, and payment instructions confirmed by the clerk. For online ticket payments, Stephens County routes eligible sheriff and Georgia State Patrol citations through the traffic-ticket process; municipal police tickets are handled by the issuing city.

Note: Adoption, juvenile, sealed, restricted criminal-history, and involuntary-hospitalization materials are not ordinary public counter records.